The Woodruff Library Building, Woodruff Health Sciences Center Library, and Oxford College Library will be closed on Sunday, January 16th in anticipation of inclement weather.

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Manager, Operations – Rose Library


Position Summary

Reporting to the Director of the Rose Library and with minimal oversight, the Operations Manager provides general office management and operational oversight for the Stuart A. Rose Manuscript, Archives and Rare Book Library. Primary responsibilities include office operations, facilities, space & operations management, budget support, program and event support, and excellent communication. Responsible for routing voice mails for main library phone to appropriate staff via email. Manages department listservs. Oversees general library operations, library calendar, and space management, ensuring that office activities comply with University and Library policies and procedures. Assists with maintaining calendar and meeting requests for the Director. Coordinates domestic/international travel arrangements. Responsible for managing all aspects of the Rose Library annual fellowship. Communicates to building facilities director maintenance and facility. Works with building access services to process student, faculty, staff, and guest access to space. Assists with setting up/clearing out offices for new and leaving staff including acting as a liaison with HR and IT to onboard/deboard employees with operational needs, including technology, account access, mail processes, supplies, breakroom. Prepares or assists in the preparation of budgets, status reports, tracking expenditures, and processing expense reports. Oversees department’s processing of invoices ensuring timely payment and accurate reporting on the status of invoices and delivery of services provided by vendors using university financial software systems. May assist with small grant proposals and reporting. Provides occasional on-site event support for public and private library events with the Rose Library staff and Emory Libraries Campus and Community Relations Team (CCR). Required to work occasional overtime and outside of normal business hours, including nights and weekends, to support major programs and events. Provides reservations with access to information on catering vendors, parking/transportation office, A/V vendors, campus services, access services, etc. Supervises and directs the work of event undergraduate/graduate students. Performs other related responsibilities as required. 

Requisition/Job Posting # 80264