Services for Faculty and Staff

    Overview | How to Place Materials on Reserves | Copyright and Fair Use


    Instructors can use Course Reserves to post articles and book chapters in electronic format.  Books and other materials owned by the library or by the instructor can be placed on reserve in the Health Sciences Center Library.

    For reasons of copyright compliance, journal articles available at Emory should be linked with a stable url, not posted as pdfs.

    How to Place Materials on Reserve

    Articles, Book Chapters, or Other Publications
    The faculty member or a proxy teaching the class can add materials to Course Reserves. A proxy can be: an administrative assistant, a student, or another instructor.

    To add materials:

    1. Log into Course Reserves with your Emory NetID.
    2. For articles available electronically at Emory:
      1. Create stable links using the link generator within Course Reserves or go to

    All electronic items will be added to the Course Reserves copyright queue for review. Once an item has been cleared for copyright compliance it will be visible in the class materials. 

    Do not post pdf copies if the article is available online. (If no full text is available electronically, scanned copies of articles from journals in print at Emory can be uploaded as pdfs.)

    Books or Other Print Items

    If  the book is available at Emory Libraries, use Ask a Librarian to request that the book be placed on reserve in the library. Please include:

    • Title
    • Author
    • Call number
    • Course name
    • Course number
    • Instructor’s name

    Requests for books should be placed prior to the start of the semester to assure that the book is available. If it is checked out by another patron, a recall of the book will be issued.
    If the item is your personal copy, please bring it to the Information Desk in the Health Sciences Center Library.

    Reactivate Electronic Reserve Materials

    When items are reactivated, the information for the item will display. It is necessary to check and edit this information to be sure it is complete and up-to-date.  If a pdf of an article was previously used, it is necessary to check if the electronic version is available and to change the pdf to a link if one is available. If the system does not prompt you to “get URL”, then go to the url generator and add additional information at

    Copyright and Fair Use

    All materials placed on reserve are solely for the non-commercial, educational use of Emory University faculty, staff and students, and must comply with the copyright law of the United States (Title 17, United States Code). No one should post content consisting of copyrighted material or portions of copyrighted material without first:

    • determining that the content falls within the public domain.
    • obtaining permission from the copyright owner.
    • determining, after a reasonable analysis, that the use of the material meets the Fair Use doctrine.

    For additional assistance, please phone the Information Desk at (404)727-8727 or send a request via Ask a Librarian.

    Emory University faculty and staff are eligible for document delivery from the Emory Libraries. Eligible materials include journal articles and book chapters from the print collections in participating libraries.

    • Log into Library Search; use the document delivery tab associated with the book or article to be requested.
    • Requests will be filled in 1-4 business days.
    • When the requested item is available, the requester will receive an email message.

    Please Note:

    • Requested items must be for private study and individual research only.
    • Copying is limited to one article per issue of a journal or one chapter per book.
    • All requests must comply with current United States copyright law (Title 17, United States Code).

    Faculty Proxy

    Current Emory faculty members may designate a current staff member or student as a proxy to borrow books in their name. The proxy form must be filled out and signed by the faculty member.

    For more information or to receive a Faculty Proxy request form, please visit or call the Information Desk at (404)727-8727.

    The h-index is a popular tool for determining the relative impact of an author's work by qualifying an author's cited publications. The h-index is defined as the value of (h) that is equal to the number of papers (h) that have that (h) or more citations. The h-index was developed by Dr. Jorge Hirsch in 2005 and is described in an article published in the Proceedings of the National Academy of Sciences of the USA.

    To find an author's or authoring group's h-index, start from the library website and select Web of Science:

    • Search for author's name. Ex:  Smith JB
    • When results appear, link to the "create citation report" on the right side of the screen.
    • The h-index will appear with the Citation Report, on the right side of the screen.

    For questions about the H-index, or to request assistance with determining an H-index, please contact Research Impact Informationist Kim Powell at

    Current Emory University faculty, staff, or students may request copies of articles or loan of books not available at Emory Libraries by using the Interlibrary Loan (ILL) service.  Articles will usually be delivered electronically within 1-2 business days, and books delivered within 10 days. Below are criteria for using the ILL system:

    • Make requests via the ILLiad Interlibrary Loan system. 
    • Course textbooks cannot be requested via this service.
    • Requested items must be for private study and individual research only.
    • Requests for copies are limited to one article per issue of a journal or one chapter per book.
    • Complete books can be requested for borrowing.
    • All requests must comply with current United States copyright law (Title 17, United States Code).

    Informationists provide specialized services to individuals or groups to support research, teaching, and patient care. To schedule an appointment or request a service, please contact Ask a Librarian. Some of the services offered are:

    • Literature reviews and expert searches to support research proposals or grants
    • Systematic review consultation or literature searching
    • Development of literature review strategies for thesis topics or special projects
    • Identification of specialized information resources or databases for research proposals
    • Animal alternatives assistance for IACUC review
    • "Magnet" Program support
    • Resident Reports
    • NIH Public Access assistance
    • Publication reports.
    • Citation analysis, h-index calculation
    • Curriculum integrated sessions, such as EBM lectures
    • Finding health data sets

    BrowZine, available in a desktop version and as an app for iOS and Android devices, allows users to access Emory’s online journal subscriptions in a quick and efficient way.

    Some of BrowZine’s key features include the ability to:

    • view journal(s) table of contents
    • save articles to read later on one’s device
    • receive notification when new articles/issues are available

    My Bookshelf

    My Bookshelf allows users to create their own “library” of online journals.  Up to 64 journals can be placed in My Bookshelf.  BrowZine supports majority of publishers; a comprehensive list can be found here.

    My Articles

    Create Collections of articles using the My Articles feature. BrowZine will sync all of your articles across devices.

    Find the Add To My Articles button by selecting the Expand button found on the right of the screen.  

    Download and Account Setup

    To use the BrowZine app:

    • Download the appropriate app: iOS or Android.
    • After installation, select Emory University from the list of schools.
    • Enter your Emory University NetID and password.
    • Select a subject of interest or search for a specific journal and add it to your Bookshelf after creating an account.

    For questions regarding BrowZine, please contact Ask a Librarian.

    For information on the Systematic Review process, please visit our content page.

    The library offers scheduled classes on a variety of subjects.  If you can't attend one of these sessions, we can bring the class to you.

    Groups of 3 or more can request training delivered at a convenient time and location, customized according to their needs.

    Classes include:

    • Accessing Library Resources for Nurses
    • EndNote for the Beginner
    • EndNote for Public Health
    • Finding Health Datasets for Secondary Analysis
    • Planning for a Systematic Review
    • PubMed for Public Health
    • SPSS Basic
    • Thesis and Systematic Literature Review for Public Health

    To request training, contact Ask a Librarian.